ANNUAL MEETING: November 3, 2013 (Un-approved) MINUTES
Meeting was called to order at 11:30 am for the Annual Membership with a large membership attendance.
President George Redpath introduced and thanked the retiring board members: Sissy Aaron, Peter Wagner, and Rufus Venters. Board members in attendance: Chris Kelly, Jody Allione, Summer Wood, Ian Greene. Absent: Sue Ashford.
1. Transparency of the board decisions and operations as much as is feasible to eliminate concerns that have been expressed by some members.
2. Bruce’s contract and comparison of his salary with the other comparable clubs and BNTA’s contribution to the club such as his giving free lessons to prospective new members as part of their introduction package. Estimated $20,000 below market salary for GM.
3. Discounts on food for KRC and BNTA teaching staff will be discussed by the Board.
4. Nomination committee was set up legitimately and decisions were made to limit the nominees to six qualified members with a focus on participation by a several who haven’t been on the board in the recent past to revitalize thinking about the club activities and stewardship.
SOLAR SYSTEM RESULTS
Board Member Jody Allione made a brief presentation on the financial results of the solar system, pointing out that the savings in the first seven months of operation were approximately $6680 based on what it would have cost to buy the same amount of power from HECO. The solar system has produce 61% of KRC’s power requirements. The cost of the solar power is fixed at the same rate for six years and more savings are likely to be realized as the utility energy costs increase.
Bruce explained the financial statements that were distributed to the membership for KRC’s 75th year of operation. The club has realized a profit of $12,000 this year and the membership is at an all time high. It is the first time in club history that gross income has exceeded $400,000. The property taxes were adjusted due to a mistake by the tax assessor and are now at approximately $12,000/year rather than $900 as previously recorded. Bruce had noted the low amount and called this to the tax office’s attention so there were no penalties or back payments due.
KRC has an extremely low salary & wages cost vs. income. Per the CMAA (Club Managers Association of America) the median, in similar sized clubs, is 51% of income is spent on salaries and wages. KRC is 32%
Regarding Women’s Night Doubles, BNTA contributes a rental fee of $150/night to the club for WND which it operates. The tournament also donates all the beer and wine for sale so the club makes 100% of beer and wine sales. The tournament paid for the construction of the first shade shelter on court #7. Last year the club realized over $4,000 profit from the event. The tournament also donated a total of $80,000 to various charitable causes over the years.
Nominations were accepted from the floor for Board positions for: Ed Broglio, Margaret Peebles, Tom Carpenter. The nominations were accepted. The membership was allowed the opportunity to retrieve their ballots and change their votes at this time.
2013 ACCOMPLISHMENTS were discussed outlining the Long Term Plan and the next steps. Upcoming are the resurfacing of Courts 8 and 9, a shade shelter on Court 8, and painting the fences of Courts 6-9.
REQUESTS from the FLOOR included:
1. Extend Happy Hour on Friday until 6:30 pm.
2. Change the By-Laws to allow for fully open ballots with unlimited candidates. An amended motion was submitted from the floor and the Board will review and consider. Any changes to the by-laws require a majority vote by the membership.
3. Requested that the minutes be posted on line in addition to being posted in the club house. George Redpath noted that the board meetings are open to the public. [Note that public discussion is allowed only in the open part of the meeting, although the full meeting can be observed.]
4. Suggested that the nominating committee should be rotated and a five member committee should be appointed. The nominating committee chair for 2013 gave a brief summary of the process.
BOARD ELECTION RESULTS
Jamie Higgens and Paul Tomar were elected. A runoff was held between Charlie McKenzie and Ed Broglio who were tied for the third position. A written election was held with the members who were in attendance (per the by- laws) and Charlie McKenzie was elected.
Welcome to the new Board members.
Meeting was adjourned at approximately 1:30 pm.
The Kailua Racquet Club 629 Oneawa Street Kailua, Hawaii 96734 (808) 263-4444